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Corporate Enterprises
Client
Jiangsu Guoxin Group Co., Ltd.
Requirements
Official vehicle applications, multi-level approvals, vehicle-driver assignments, real-time notification for audit workflows, expense reimbursement approvals, driver leave management, and comprehensive usage/expense statistics.
Solution
Customizable approval workflows with SMS and in-app notifications to ensure timely processing. Integrated expense reimbursement, maintenance requests, and leave applications. Automated cost calculation and multi-dimensional reporting (by date, vehicle, driver, department, or user). Customizable export fields.
Jiangsu Guoxin Group Corporate Fleet Case
Food Cold Chain Logistics
Hebei Huayu Cold Chain Logistics Case
Client
Hebei Huayu Supply Chain Management Co., Ltd.
Requirements
Pre-departure checks (oil, fuel, coolant, brakes, steering, lights, tire pressure), GPS tracking, route playback, geofence alerts, fuel card management, and automated maintenance reminders.
Solution
Real-time vehicle monitoring with route analysis, power-loss alerts, speed/geofence violations, and automated reports (usage, expenses, mileage). Integrated maintenance request workflows and fuel management.
Car Rental
Client
Bazhou Beta Equipment Rental Co., Ltd.
Requirements
Shift scheduling to avoid conflicts, driver location check-ins, multi-device vehicle status monitoring, and geofence alerts.
Solution
Batch shift scheduling with collaborative management. Real-time GPS tracking, speed/fatigue alerts, geofence notifications, and stop records. Online driver attendance/leave approvals and customizable report exports.
Bazhou Beta Equipment Rental Case
Tourism Fleet
Guangdong Huanji Tourism Fleet Case
Client
Guangdong Huanji Tourism
Requirements
Multi-segment trip recording with cost/profit tracking (mileage, rental fees, fuel, tolls, wages). Automated cost-profit analysis.
Solution
Multi-segment trip logging with flexible fields (rental fees, wages, invoices). Automated cost allocation and profit calculation for each trip.
Food Manufacturing Industry
Client
Liaoning Dihua MSG Food Co., Ltd.
Fleet Management Requirements
Frequent internal vehicle usage across sales, procurement, and administrative departments requires flexible application workflows with multi-level approvals. Expense reimbursement involves complex approval chains where different amounts and purposes require different approvers. Fuel card management is chaotic with unclear recharge/consumption details, making monthly reconciliation difficult.
ZhiGuanChe Solution
  • Customizable Approval Workflows: Support multiple approval nodes with designated approvers (department heads, finance, vice presidents). Applicants can flexibly configure approval chains based on actual needs.
  • Multi-Channel Notifications: Each approval node supports SMS, WeChat Official Account template messages, and email notifications to ensure timely processing and prevent workflow bottlenecks.
  • Work Order Management: Flexible approval workflows integrate expense reimbursements, leave requests, and supply requisitions into unified management. Approved work orders automatically link to corresponding expenses for transparent financial reconciliation.
  • Refined Fuel Card Management: Each fuel card is bound to specific vehicles, drivers, or departments. The system records every recharge amount and consumption detail with dynamic balance updates. Supports querying "card usage details" by card, vehicle, or time period, completely resolving fuel cost confusion.
  • Multi-Dimensional Report Exports: Automatically generates vehicle usage reports and expense reports by date, vehicle, driver, department, or user. All reports can be exported to Excel with one click for financial audits and cost analysis.
Liaoning Dihua MSG Food Case Study
Casting & Processing Industry
Hebei Beifang Casting Industry Case Study
Client
Hebei Beifang Casting Industry Co., Ltd.
Fleet Management Requirements
Headquarters and subsidiaries share one fleet management system but have different approvers, requiring data isolation and permission separation. Internal company vehicle usage and departmental daily usage have different approval processes, needing automatic routing based on usage type. Subsidiary vehicles and drivers must be managed independently to prevent headquarters personnel from accidentally operating subsidiary resources.
ZhiGuanChe Solution
  • Intelligent Usage Attribute Routing: Add a "Usage Attribute" field (e.g., "Company Vehicle" or "Department Vehicle") to the application form. The system automatically matches different approval paths based on the selected attribute, allowing one workflow to adapt to multiple scenarios.
  • Vehicle-Driver Binding by Department: Independently bind vehicles and drivers for each subsidiary or department with strict permission isolation. Headquarters administrators can only view headquarters vehicles, while subsidiary administrators can only operate their own department's vehicles. Data is mutually invisible, eliminating cross-department management conflicts.
  • Customizable Approval Workflows: Configure independent approval nodes and approvers for different departments to meet group-level hierarchical management requirements.
Business Services Industry
Client
Jiangsu Guoxin Group Co., Ltd.
Fleet Management Requirements
Group headquarters and subsidiaries have frequent official vehicle usage requiring multi-level approvals (department → division leader → office) with timely notification delivery. Beyond vehicle applications, the system must uniformly manage expense reimbursements, driver leave requests, and vehicle maintenance workflows. Automatic statistics for vehicle usage and various expenses are needed for monthly accounting and annual budget analysis.
ZhiGuanChe Solution
  • Multi-Node Customizable Approvals: Set up three or four-level approval workflows according to group policies, with designated approvers at each node. Multi-channel notifications via SMS, WeChat Official Account, and email ensure no approval delays.
  • Integrated Workflow Management: Incorporate expense reimbursements, leave requests, and maintenance applications into the system. All approved workflows are automatically archived, and expense data is aggregated to corresponding vehicles or departments.
  • Intelligent Statistical Reports: Automatically generate reports for vehicle usage frequency, per-vehicle cost analysis, and departmental cost rankings. Support multi-dimensional queries and exports by date, vehicle, driver, department, or user, with customizable field exports to meet personalized reporting needs.
  • Mobile Approvals: Leaders can approve requests anytime, anywhere via mobile APP or WeChat Mini Program, significantly improving management efficiency.
Jiangsu Guoxin Group Fleet Management Case
Electronics Manufacturing Industry
Ningbo Gaosong Electronics Case Study
Client
Ningbo Gaosong Electronics Co., Ltd.
Fleet Management Requirements
High daily vehicle demand requires automatic vehicle and driver assignment in most scenarios to reduce manual dispatch workload. However, reception vehicles or special model requirements need manual dispatch by administrative staff. Drivers often forget to pick up reserved vehicles, causing long-term occupation. Real-time vehicle location and historical route tracking are needed to prevent unauthorized personal use.
ZhiGuanChe Solution
  • Automatic Dispatch Function: Users specify vehicle type (sedan/business van) and passenger count when submitting requests. The system automatically matches available vehicles and drivers, pushing tasks to drivers' mobile devices.
  • Manual Dispatch Backup: For special needs like reception vehicles, separate approval workflows allow administrative staff to manually assign vehicles and drivers, balancing standardization with flexibility.
  • Timeout Auto-Release: After successful reservation, if the user or driver doesn't click "Pickup" within the agreed time (e.g., 30 minutes after reservation start), the system automatically restores the vehicle status to "Available," releasing resources for others to book and preventing无效占用.
  • Real-Time GPS Monitoring: Install positioning devices to view real-time vehicle locations, 180-day route playback, and停留点 analysis across multiple platforms. Supports power-loss alerts, speed alerts, and geofencing with instant push notifications for boundary violations.
  • GPS Data Analytics: Automatically generate driving reports,停留 reports, and mileage statistics to provide data support for vehicle dispatch optimization.
Public Institution
Client
Chongqing Institute of Metrology and Quality Inspection
Fleet Management Requirements
Over 200 inspection vehicles with high daily usage frequency create significant pressure on dispatchers for manual assignments. Employee self-service booking is desired to reduce workload. Reservation systems must prevent vehicle conflicts—no同一时段同一车辆被两人预约的情况. Fuel, toll, and maintenance expenses generated during vehicle use require department leader approval before reimbursement. Refueling, expense logging, and maintenance registration must be linkable to vehicle usage records.
ZhiGuanChe Solution
  • Self-Service Vehicle Mode: Employees select desired time slots in the system, which automatically displays all available vehicles for that period and marks already-booked vehicles and time slots, preventing conflicts from the source.
  • Intelligent Conflict Prevention: Only one person can successfully book the same vehicle for the same time slot. Booked vehicles automatically enter "Pending Use" status and cannot be selected again.
  • Self-Service Pickup/Return: After successful booking, users click "Pickup" via mobile APP or Mini Program at the scheduled time to start usage, and click "Return" upon completion, eliminating dispatcher intervention.
  • Expense Approval Workflow: All expense reimbursement forms can be configured with department leader approval nodes. Approved expenses are automatically attributed to corresponding vehicles and departments, achieving closed-loop cost control.
Chongqing Institute of Metrology Case Study
Client Portfolio

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